Details - Lewis ACCOUNTS
PAYABLE is a software package that lets you monitor and control your business
In Lewis ACCOUNTS
PAYABLE the term voucher is the
general term for a payable, namely some claim for payment. The most common case will be when another
firm issues an invoice to you for various goods or services. Other times you will receive a statement or
some other form of bill. Sometimes you
will make an order without receiving an invoice from the supplier. Another example is a regular expense such as
rent or lease repayments.
that you owe money to are called creditors. You record the details of each creditor such
as address, telephone, usual expense code, etc.
Most Lewis ACCOUNTS
PAYABLE users will want to identify the various types of expenses. The term we use is category (which has exactly the same meaning as in Lewis CROSS-CHEQUE) where you define the expense codes that are relevant to you. This lets you enter the GST status. There are no problems in using Lewis ACCOUNTS
PAYABLE without using CROSS-CHEQUE.
However, if you use
both programs there is a very strong interface capability. The definitions of categories can be copied
directly from CROSS-CHEQUE. Payments
processed in ACCOUNTS PAYABLE can be transferred directly to CROSS-CHEQUE,
including cheque number and category dissection.
This payment data
can also be written to an ASCII file. If
you are using another cashbook or general ledger package, it may be possible to
transfer the data.
Vouchers (i.e. Invoices)
When you enter a
voucher, you can enter the category of expense that it relates to. It is very easy to dissect the cost over
various (up to 99) categories. Other
items entered include the amount and the date due. When entering a voucher, just enter the total
amount, and the program will know the amount of GST (if any) from information
set up in the category definition.
You can enter
details of any settlement discount - percentage or fixed amount, and the date
for it to apply. If you pay by that
date, Lewis ACCOUNTS PAYABLE will reduce the amount of the voucher.
You can also do a
large variety of adjustments, which of course are necessary in any practical
accounting system, be it manual or computerised.
Vouchers from one
creditor can be paid to another creditor.
This is extremely useful if you are a member of a buying group, in which
you receive invoices from individual suppliers, and you pay to the
administration of the buying group.
- Payments can be reversed.
- Debit Notes, e.g. for goods
returned by you.
- Journals for various
adjustments. For example, a refund
returned to you, or you may agree with supplier to disregard a very small
- A voucher can be split into
two, if it is being paid in part.
- A voucher can be duplicated,
for example a regular payment such as rent.
- The details of a voucher, or
any other transaction, can be changed including the category dissection.
When you are ready
to pay some vouchers, ACCOUNTS PAYABLE will display all those due by a
specified date. Using a full screen edit
you will select those which you are ready to pay - a
running total is shown so you can ensure that enough funds are available. ACCOUNTS PAYABLE will generate payment
transactions. If you are wanting to pay
several vouchers for the one creditor, the one payment transaction will be
generated and it will amalgamate the category dissections. Any settlement discount will be deducted.
With this batch of
payments, ACCOUNTS PAYABLE lets you choose several actions including:
- print cheques
- print remittance advices
- print address labels
- generate a payments file, to
pay directly to your creditors' bank accounts.
This can be sent to your bank by diskette or modem.
For cheques and
remittance advices you could choose to print
- a combined cheque and
- a cheque
- a remittance advice
- a separate cheque and a
separate remittance advice
You determine the
layout of the printing of the cheque or remittance advice. You have complete control over choosing what
gets printed and where it gets printed.
Lewis ACCOUNTS PAYABLE can print onto your existing stationery, or onto
commercially available stationery, or onto blank paper.
PAYABLE has a large range of reports, which can be on-demand, or at
end-of-month or end-of-year. All reports
can be displayed on the screen or printed.
- Creditors Reports: Amount Owing; Year-to-Date Purchases; Ad Hoc
- Categories, showing vouchers and
payments on a Month-by-Month basis.
- Transactions Reports, with extensive selection
and sorting options. For example all
unpaid vouchers could be printed in order of due date.
- GST Reporting to help you prepare your
BAS. Also transfers data direct to
- A report of Changed
Transactions - for audit.
- Trial Balance.
- Monthly Reports.
A full history of all vouchers and
payments stays on-line for as long as you require.