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Lewis ACCOUNTS PAYABLE is a software package that lets you monitor and control your business payments.
In Lewis ACCOUNTS PAYABLE the term voucher is the general term for a payable, namely some claim for payment.  The most common case will be when another firm issues an invoice to you for various goods or services.  Other times you will receive a statement or some other form of bill.  Sometimes you will make an order without receiving an invoice from the supplier.  Another example is a regular expense such as rent or lease repayments.
The organisations that you owe money to are called creditors.  You record the details of each creditor such as address, telephone, usual expense code, etc.
Most Lewis ACCOUNTS PAYABLE users will want to identify the various types of expenses.  The term we use is category (which has exactly the same meaning as in Lewis CROSS-CHEQUE) where you define the expense codes that are relevant to you.  This lets you enter the GST status.  There are no problems in using Lewis ACCOUNTS PAYABLE without using CROSS-CHEQUE.
However, if you use both programs there is a very strong interface capability.  The definitions of categories can be copied directly from CROSS-CHEQUE.  Payments processed in ACCOUNTS PAYABLE can be transferred directly to CROSS-CHEQUE, including cheque number and category dissection.
This payment data can also be written to an ASCII file.  If you are using another cashbook or general ledger package, it may be possible to transfer the data.

Vouchers (i.e. Invoices)

When you enter a voucher, you can enter the category of expense that it relates to.  It is very easy to dissect the cost over various (up to 99) categories.  Other items entered include the amount and the date due.  When entering a voucher, just enter the total amount, and the program will know the amount of GST (if any) from information set up in the category definition.
You can enter details of any settlement discount - percentage or fixed amount, and the date for it to apply.  If you pay by that date, Lewis ACCOUNTS PAYABLE will reduce the amount of the voucher.
You can also do a large variety of adjustments, which of course are necessary in any practical accounting system, be it manual or computerised. Vouchers from one creditor can be paid to another creditor.  This is extremely useful if you are a member of a buying group, in which you receive invoices from individual suppliers, and you pay to the administration of the buying group.

Batch Processes

When you are ready to pay some vouchers, ACCOUNTS PAYABLE will display all those due by a specified date.  Using a full screen edit you will select those which you are ready to pay  -  a running total is shown so you can ensure that enough funds are available.  ACCOUNTS PAYABLE will generate payment transactions.  If you are wanting to pay several vouchers for the one creditor, the one payment transaction will be generated and it will amalgamate the category dissections.  Any settlement discount will be deducted.
With this batch of payments, ACCOUNTS PAYABLE lets you choose several actions including:
For cheques and remittance advices you could choose to print

You determine the layout of the printing of the cheque or remittance advice.  You have complete control over choosing what gets printed and where it gets printed.  Lewis ACCOUNTS PAYABLE can print onto your existing stationery, or onto commercially available stationery, or onto blank paper.


Lewis ACCOUNTS PAYABLE has a large range of reports, which can be on-demand, or at end-of-month or end-of-year.  All reports can be displayed on the screen or printed.
A full history of all vouchers and payments stays on-line for as long as you require.

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