CROSS-CHEQUE in Detail
Simply enter details of each cheque from the
butts of your cheque-book, plus details of deposits and other
transactions. CROSS-CHEQUE lets you
print a wide range of reports. You can
do bank reconciliation.
Lewis CROSS-CHEQUE has an extensive range
of management reports. All these reports
can be displayed on the screen or printed.
Each report can be restricted to cover only some transactions - e.g.
only income transactions occurring last month.
To help you prepare your BAS. Data from CROSS-CHEQUE can also be
transferred to Lewis BASiNET to help prepare your Business Activity Statement.
This shows the total amount for each
category of income or expenditure.
Report of Transactions by Category
For each category of expenditure or
income, the transactions are grouped together and listed in date order. The report prints date, cheque number,
payment details and amount.
Listing of Transactions
This itemises each transaction. You choose the order of printing: by date, by
cheque number, by payee name or by amount.
At the end of the year you would print
this report. It would be used by your
accountant to prepare your tax return and company accounts. The total report comprises the above three
reports : Listing of Transactions; Report of Transactions by Category; and
For each category, you can enter a
monthly or annual budget. The report
shows the actual spending, the budgeted amount, the variance and the
Comparison with Another File
This lets you compare your data with the
results from previous years. Same format
as the Budget Report.
This is very useful for determining
seasonal patterns. For each category of
income or expenditure this report lists the total of transactions for each
The advanced user can produce a Profit
& Loss Report. Allows you to exclude
cash transactions (such as capital purchases or drawings) and to include
non-cash items (depreciation, payables and receivables).
Instead of reporting on all transactions,
you may wish to restrict the scope of the above reports:
- Income only, or expenditure only.
- A date range, e.g. last month.
- Transactions pertaining to a
particular bank account.
- A specific category.
- A range of categories using the
ENTRY OF TRANSACTIONS
If you pay an
amount of $110.00 for stationery, including $10.00 GST, you only need to enter
one amount ($110.00) into CROSS-CHEQUE, and it will know by the GST definition
within the category for stationery what the GST effect is.
can be split into as many as 99 components.
This is ideal for credit card payments which could relate to several
different categories of expenditure. On
the one transaction, different components can have different GST status.
automatically calculates the next cheque number. It remembers the last cheque number from your
During entry of
transactions you can display the existing categories or even enter a new
category while still entering the transaction.
Regular Payees can be entered using an
abbreviation, which also recalls their usual category.
Search Facilities There are many ways in which you can search
for a transaction in CROSS-CHEQUE, including:
- By payment detail.
- By date.
- By income or expense category.
- By amount.
- By cheque number.
- String Search, e.g. all payee
names which include the characters “Smith”.
- The last transaction entered.
Categories Of Income And Expenditure
Each category is
like a column in a manual cashbook. You
can define up to 999 categories, each with its own abbreviation, a 20-character
description, and (optionally) a general ledger code number. It also contains GST set-up information, such
- Other GST-Free
The length of the
abbreviation can be up to 10 alpha-numeric characters.
- Making Input-Taxed
- No GST in Price
- Private / Non-deductible
You can search for
categories using asterisk as a "wild card". By using "C**" you could restrict
reports to those categories starting with "C", which might all relate
to computer expenditure.
For each entity
CROSS-CHEQUE can analyse up to 9 different bank accounts corresponding to
different cheque and savings accounts.
It is wise to allocate one of these bank accounts for cash transactions.
you produce a bank reconciliation report, which details any unpresented cheques
and outstanding deposits.
When you receive
the statement from the bank, you must let CROSS-CHEQUE know which transactions
appear on the statement. By using the
fast numbering option, CROSS-CHEQUE displays a screen, each line showing
details of a transaction which has not previously been on a bank
statement. It is very easy to indicate
to CROSS-CHEQUE which transactions appeared on the bank statement. It is also very easy to correct any wrong
entries, or to enter bank charges.
You can download
details from your bank statement using banking Internet connection. This file can be matched against the
Cross-Cheque transactions you have entered.
can be found for any bank account.
Interface With Other Systems
CROSS-CHEQUE can output its reports into ASCII files (comma-delimited)
for further analysis by spreadsheets or other packages.
Users of other
Lewis packages can transfer information directly to CROSS-CHEQUE:
a separate data file for each financial year.
By choosing a menu option you can create data files for the new
financial year, carrying forward any unpresented cheques or outstanding
deposits. If your financial year does
not end on June 30, CROSS-CHEQUE asks for the last month of your year.
Power Interruptions. If there has been any interruption to your
computer while CROSS-CHEQUE is in progress, there is a menu option which checks
whether the CROSS-CHEQUE data file has been damaged. This process is called validation of data.